The Position

Transfer List

The purpose of this posting is to gather interest for future opportunities. Please note there may not be an existing vacancy at the time of your submission. You will be notified when your lateral transfer materials are submitted to a bureau(s) for consideration. Please note, you may be contacted multiple times regarding interview opportunities. This posting is only for current internal City of Portland employees.

The City of Portland is seeking two (2) Materials Specialist II (Storekeeper/Acquisition Specialist II) to join the Portland Bureau of Transportation!

About the positions: The Materials Specialist II (Storekeeper/Acquisition Specialist II) is a member of a team responsible for performing work tasks in support of managing materials, such as purchasing, receiving, storing, and disbursing goods and services including stock and non-stock items working in outside yard areas and/or indoor storage facilities, as well as maintaining control of bureau assets in accordance with acceptable inventory control principles and practices. May work at an independent or autonomous location or unsupervised work site.

What you’ll get to do:

• Be a key contributor in the City’s accomplishment of work assignments and strategic goals by providing excellent levels of service while satisfying the material needs of customers.
• Make recommendations and provides data to centralized procurement function for negotiation and monitoring of annual supply contracts.
• Advise (and ensure adherence to appropriate purchasing procedures/regulations to) other bureau staff.
• Requisition and or purchase supplies, equipment, and services up to delegated limit. Receive, stock, issue, disburse, ship, and dispose of materials, coordinates efforts with other staff, various end users, and vendors; assures compliance of received materials with applicable technical specifications and communicates any special handling and storage requirements.
• Reconcile procurement card statements; prepare invoices for payment and may maintain petty cash
• Create and maintain computer records and perform other tasks as assigned while maintaining a safe, orderly, clean distribution environment
• Serve as the primary resource on technical issues related to the function, responds to calls to work during emergencies and will be trained and appointed as a team member of City of Portland/Bureau Emergency Management Structure for Logistics.
• Operate forklifts, pallet jacks, hand trucks, overhead cranes and other material handling equipment, including use of large articulated front-end loaders.

Who you are:

• Organized: Able to work on a multitude of tasks and maintain flexibility and understanding when reacting to various situations in a fast-paced work environment.
• Excellent Communicator: A effective communicator to diverse groups of technical and non-technical individuals, and who is proficient verbally, electronically, and in writing while utilizing confidentiality when needed
• Problem Solver: You can identify problems early & utilize active listening & effective communication to find resolutions.
• Results Driven: This position is high pace, dynamic, and requires a candidate who can hit the ground running with a focus on finish tasks in a timely, accurate and professional manner.
• Ethically minded: Public employees have an absolute obligation to put the public's interest before their own direct or indirect personal interests. This position has a direct relationship to maintain the public’s trust and confidence while investing the City’s funds.
• Equity Focused: So much of what we do within the City involves pausing and looking at each project through an equity lens. In this case, fiscal responsibility is extremely important. You have the ability and are passionate about ensuring fiscal responsibility in your role as a purchasing agent.

Although the current vacancy is with the Bureau of Transportation, this recruitment may be used to fill future vacancies in other bureaus throughout the City. This classification is represented by Portland City Laborers 483 (PCL). To view this labor agreement, please go to and click on the appropriate link.

Current Vacancy Information:

Portland Bureau of Transportation (PBOT) Maintenance Operations: PBOT These positions will provide goods and services through our Materials Distribution Centers located at our Albina Yard facility on North Mississippi Avenue and the Kerby MDC on N. Kerby Avenue. Each position will flex/rotate between both locations with other staff. This position also will provide training for the incumbent to receive their forklift certification as well as their Construction Equipment Operator Certification.To keep Portland moving, our MDC's supply all the materials to maintain the transportation infrastructure and we equip and support its craftspeople. This will involve using multiple sizes and types of material handling equipment including large articulated front loaders in a heavy industrial environment in all weather conditions. This includes using City fleet to pick up and transport materials to warehouse/yard locations or crew worksites in the field. Maintenance Operations Group is considered essential during emergency conditions and all employees are called on to support and respond to the City's transportation and logistics needs as first-line responders.

Who we are:

City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

To Qualify

Applicants must meet each of the following qualifications per HRAR 7.01:

• Hold regular status in this classification
• Passed probationary period

Or

• Hold limited duration status in this classification

The following are the knowledge, skills and abilities that the bureau has identified as critical and your resume should include/highlight these areas.

1. The following minimum qualifications are required for this position:
   1. Experience with sound inventory and materials management principles with the ability to apply those principles, effectively and efficiently, to maintain multiple material distribution center sites under various and sometimes challenging conditions.
   2. Experience evaluating, selecting, and purchasing goods/services/materials and following applicable laws/regulations/codes as they relate to purchasing.
   3. Experience communicating effectively and providing excellent customer service to a variety of diverse customers.
   4. Ability to read & apply technical specifications related to a product and effectively explain the range and application of goods and services to diverse customers.
   5. Experience using standard computer software and computer-assisted business software such as automated inventory control and asset management database control software like SAP, Oracle (Synergen), MAXIMO, MicroMain, Bartender, and/or other similar software programs.
   6. Ability to work independently with minimum supervision and utilize problem solving skills to create solutions and process improvements.
2. 
   Must also possess:
   • Valid state driver's license
   • Forklift – within 3 months of hire for assigned equipment (training provided)

The Recruitment Process

A review of your eligibility will be conducted and validated. If you meet the eligibility requirements you will be placed on the lateral transfer eligible list. Please read the City of Portland Administrative Rule 7.01 for complete information. Additional evaluation may be required prior to final selection.

Additional Information

Application Instructions

Applicants must submit a professional résumé online, as well as answer the supplemental questions pertaining to eligibility per HRAR 7.01:

• Your answers to the supplemental questions will be validated to ensure you meet the eligibility requirement per HRAR 7.01. Incomplete or inappropriate information may result in ineligibility.
• Your résumé should support information that reflects the knowledge, skills and abilities identified in the To Qualify section. Resume is not used in determining eligibility to be placed on the transfer eligibility list, it will provide information for consideration in the selection process.

Do not attach materials not requested.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration Letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted at the time transfer application request is submitted.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

Questions
Bureau of Human Resources
InboxRecruitment@portlandoregon.gov

An Equal Opportunity / Affirmative Action Employer

Transfer List. The purpose of this posting is to gather interest for future opportunities. Please note there may not be an existing vacancy at the time of your submission. You will be notified when your lateral transfer materials are submitted to a bureau(s) for consideration. Please note, you may be contacted multiple times regarding interview opportunities. This posting is only for current internal City of Portland employees. The City of Portland is seeking two (2) Materials Specialist II (Storekeeper/ Acquisition Specialist II) to join the Portland Bureau of Transportation! About the positions: The Materials Specialist II (Storekeeper/ Acquisition Specialist II) is a member of a team responsible for performing work tasks in support of managing materials, such as purchasing, receiving, storing, and disbursing goods and services including stock and non-stock items working in outside yard areas and/or indoor storage facilities, as well as maintaining control of bureau assets in accordance with acceptable inventory control principles and practices. May work at an independent or autonomous location or unsupervised work site. What you’ll get to do:Be a key contributor in the City’s accomplishment of work assignments and strategic goals by providing excellent levels of service while satisfying the material needs of customers. Make recommendations and provides data to centralized procurement function for negotiation and monitoring of annual supply contracts. Advise (and ensure adherence to appropriate purchasing procedures/regulations to) other bureau staff. Requisition and or purchase supplies, equipment, and services up to delegated limit. Receive, stock, issue, disburse, ship, and dispose of materials, coordinates efforts with other staff, various end users, and vendors; assures compliance of received materials with applicable technical specifications and communicates any special handling and storage requirements. Reconcile procurement card statements; prepare invoices for payment and may maintain petty cash. Create and maintain computer records and perform other tasks as assigned while maintaining a safe, orderly, clean distribution environment. Serve as the primary resource on technical issues related to the function, responds to calls to work during emergencies and will be trained and appointed as a team member of City of Portland/ Bureau Emergency Management Structure for Logistics. Operate forklifts, pallet jacks, hand trucks, overhead cranes and other material handling equipment, including use of large articulated front-end loaders. Who you are:Organized: Able to work on a multitude of tasks and maintain flexibility and understanding when reacting to various situations in a fast-paced work environment. Excellent Communicator: A effective communicator to diverse groups of technical and non-technical individuals, and who is proficient verbally, electronically, and in writing while utilizing confidentiality when needed. Problem Solver: You can identify problems early & utilize active listening & effective communication to find resolutions. Results Driven: This position is high pace, dynamic, and requires a candidate who can hit the ground running with a focus on finish tasks in a timely, accurate and professional manner. Ethically minded: Public employees have an absolute obligation to put the public's interest before their own direct or indirect personal interests. This position has a direct relationship to maintain the public’s trust and confidence while investing the City’s funds. Equity Focused: So much of what we do within the City involves pausing and looking at each project through an equity lens. In this case, fiscal responsibility is extremely important. You have the ability and are passionate about ensuring fiscal responsibility in your role as a purchasing agent. Although the current vacancy is with the Bureau of Transportation, this recruitment may be used to fill future vacancies in other bureaus throughout the City. This classification is represented by Portland City Laborers 483 (PCL). To view this labor agreement, please go to and click on the appropriate link. Current Vacancy Information:Portland Bureau of Transportation (PBOT) Maintenance Operations: PBOT These positions will provide goods and services through our Materials Distribution Centers located at our Albina Yard facility on North Mississippi Avenue and the Kerby MDC on N. Kerby Avenue. Each position will flex/rotate between both locations with other staff. This position also will provide training for the incumbent to receive their forklift certification as well as their Construction Equipment Operator Certification. To keep Portland moving, our MDC's supply all the materials to maintain the transportation infrastructure and we equip and support its craftspeople. This will involve using multiple sizes and types of material handling equipment including large articulated front loaders in a heavy industrial environment in all weather conditions. This includes using City fleet to pick up and transport materials to warehouse/yard locations or crew worksites in the field. Maintenance Operations Group is considered essential during emergency conditions and all employees are called on to support and respond to the City's transportation and logistics needs as first-line responders. Who we are:City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility. These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

search terms: Acquisition Specialist+Storekeeper